Documentation Templates: Are documentation templates worth it? How to use documentation templates



There is a lot of chatter online about the pros and cons of documentation template packages used for ISO 9001, ISO 14001, ISO 45001 and R2v3 implementation. Some documents and document packages are available free of charge while others are charging an obscene amount of money for them. In this blog post we will explore the nature of these documentation templates for implementing your management system. We will discuss the benefits and problems commonly associated with their use. Additionally, we will talk about how to use them and if they are a good fit for your organization.



All about documentation templates for ISO 9001, ISO 14001, ISO 45001 and R2v3 implementation.


If you are looking to get certified to an ISO quality, environmental, health and safety, and/or electronic recycling management system standard you need to explore all your implementation options. Generally speaking, the first step to certification is preparation of your management system documentation.


For the vast majority of you this will be your first real encounter with the ISO or R2 standard requirements. You may have heard about it or worked for an organization that was ISO certified. It is a whole different ball game however to be in the hot seat now charged with establishing and implementing your management system standard.


When making the decision on how much support you need for your implementation project it’s important to consider a few things. First, do you have the time and resources for this project, and can you complete it on your own?


What is your current timeline and resources for implementation/certification?


If you are in a hurry, which let’s be honest nearly every organization I speak with wants this completed rapidly. Many say I want to get certified by tomorrow or in a month! This unfortunately is a pipedream and minimum time honestly is about two – three months if you’re already keeping records properly and have at least some of the major requirements in place.


Using a consultant for the implementation is still the fastest route to certification. As a consultant I have audited hundreds of organizations, worked within organizations and helped implement or maintained management system standards, and worked as a consultant to implement these standards from scratch. I have the insight and experience to move quickly and efficiently. A good consultant can also keep the system minimal in size so its efficient and easier to maintain in the long run. The downside is that using a consultant is the most expensive option.


If you are not in a rush but sensitive to cost and want to keep this implementation project cost as low as possible using a documentation template can save you thousands of dollars. Just remember to calculate the cost of you or your employees time in learning about, establishing and implementing your management system. You may find out that will cost you more than just using a consultant! Not to mention the stress and headaches! Oh, the headaches!



Documentation Template Benefits and Downfalls


If you are stocked up on your Advil and wish to self-implement, then there are many benefits to using documentation template for establishing and implementing your management system. The most obvious benefit is that it will cut out all the time wondering which documents are needed and what they should include.


For example, our ISO 9001:2015 Documentation Template Package includes all the documentation that will be required to implement your Quality Management System. There is no guessing at what the standards requirements are asking of you! Everything you need is pre-written and setup for you! For a single low cost, you can easily download the documentation and begin to review and customize the key sections to fit your organization.


All our documentation template packaging come with an implementation guidance document to help you step-by-step through the customization process. They are designed to be simple and easy to complete.